EMPLOYEE CODE OF BUSINESS CONDUCT ETHICS FOR UN CONTRACTS
Employment Of Former And Retired UN Staff Members
The United Nations has established restrictions on the employment of Former UN Staff as detailed in the Secretary General’s Bulletin on Post-Employment Restrictions (ST/SGB/2006/15).
For a period of one year following separation from service, former staff members who have participated in the procurement process for the UN before separation of the service are prohibited from seeking or accepting employment with, or otherwise accepting any form of compensation or financial benefit from, any UN contractor or vendor of goods and services, regardless of location, which conducts business with the UN or seeks to do so and with whom such staff members have been personally involved in the procurement process during the last three years of service with the UN.
For a period of two years following separation from service, former staff members who have participated in the procurement process for the UN before separation of the service are prohibited from knowingly communicating with, or appearing before, any staff member or unit of the UN on behalf of any third party on any particular matters that were under their official responsibility relating to the procurement process during the last three years of their service with the UN.
CTG strictly adheres to these regulations and requests that applicants for any CTG internal positions are also compliant and adhere to these restrictions.
Deployment Of Former And Retired UN Staff Members Under CTG Contracts With UNOPS
The deployment of candidates, as a CTG consultant, who currently work or previously worked as UN staff members is subject to special rules. This section briefly summarizes those rules. CTG’s recruitment selection process assures such candidates are eligible to be deployed to a UNOPS project and that are all UN restrictions are complied with.
Conditions for Engaging Former United Nations Staff as CTG Consultants
Former UN staff members may be deployed under the Agreement and respective Call-Off Contract/Order provided they did not separate from UNOPS or another organization of the UN common system for any of the following reasons:
Ø Abandonment of post;
Ø Dismissal for misconduct;
Ø Non-renewal of appointment for unsatisfactory service;
Ø Termination of appointment for unsatisfactory service, or
Ø Resignation in lieu of disciplinary action.
Before engaging former UN staff members, CTG shall check that each candidate is eligible for assignment with a UN Organization, and CTG will verify the reasons for separation:
For internationally-recruited staff members, CTG will check with the HR focal point at the UNOPS Headquarters, and for other staff members, CTG will check with the relevant HR/Operations Manager at the duty station where they served before separation.
CTG will assure records confirm candidate eligibility prior to presentation of such candidates for consideration by UNOPS.
Break in service
Any offer of deployment under CTG’s UN Agreement and respective Call-Off Contract(s)/Order(s) to former UN staff members who have separated by resignation or contract completion can only be made after a break in their UN service of at least 30 days. UN interns and volunteers are not subject to a mandatory break-in-service when moving from an internship or volunteer post to a deployment under CTG’s UN Agreement and respective Call-Off Contract(s)/Order(s).
When a former and retired UN staff member returns to service through deployment under CTG’s UN Agreement and respective Call-Off Contract(s)/Order(s), CTG is obliged to follow UN rules pertaining to re-engagement of such former or retired staff members. According to the rules applicable at the time of issue of this Policy the following restrictions apply:
Re-engagement of former staff members shall begin only after a period of at least three (3) months has elapsed since the date of retirement.
If the separation from UN System was an “agreed termination”, the former UN staff member to be deployed under a CTG Agreement and Call-Off Contract(s)/Order(s) may only be re-engaged after a period of thirty-six (36) months from the date of separation from service (or once the break period stipulated in their separation agreement has elapsed, if different).
Contractor will verify that any restriction on re-engagement have been fulfilled and confirm candidates’ eligibility prior to presentation of such candidates for consideration by UNOPS.
Determining Fees for Former UN Staff Members deploying to work for the UN under a CTG Contract
When a former UN staff member is deployed under CTG’s Agreement and respective Call-Off Contract(s)/Order(s), the fee shall not be based on the level of remuneration held before separation from the UN System, but rather on the nature and complexity of the assignment to be performed under the Agreement and respective Call-Off Contract(s)/Order(s), and at a wage rate consistent with the category of worker and the wage rate schedule agreed to in the contract.
Retired UN Staff Members in Receipt of a Pension Benefit
Former UN staff members in receipt of a pension benefit from the United Nations Joint Staff Pension Fund (UNJSPF) may be deployed under CTG’s UN Agreement and respective Call-Off Contract(s)/Order(s) in accordance with established UN rules and practices concerning the employment of retirees (ST/AI/2003/8). At the time of issuing this document, the procedures preclude the deployment of retirees during the first three (3) months following their separation from service and limit their assignment thereafter to a maximum of six (6) months per calendar year. In addition, no former staff member in receipt of UNJSPF pension benefits may receive more than USD 22,000 per calendar year in emoluments from the UN system. The USD 22,000 annual limit applies to the gross amount of the fee under CTG’s Agreement and respective Call-Off Contract/Order, but does not include travel, terminal expenses, and Daily Subsistence Allowance (DSA) payments, if any.
The CTG Candidate will verify that any restrictions on re-engagement have been fulfilled at time of presentation of his/her credentials for consideration by CTG and prior to submission to CTG’s UN Client, and candidate will ensure that compensation paid for any contract or combination of multiple contracts do not exceed the ceiling amount.
Engaging Close Relatives of UN Personnel
In every case where a spouse or close relative is hired by CTG, all such relationships must be disclosed by CTG to the project manager (for the assigned project) and in all cases to the procurement official named in the contract document.Spouses of UNOPS Staff may be deployed under CTG’s Agreement and respective Call-Off Contract(s)/Order(s), provided one spouse is not a UNOPS Manager/Supervisor for the other, and that reporting relationships are separate and that there are no real or apparent conflicts of interest.
Contracting close relatives of UNOPS Staff (father, mother, son, daughter, brother or sister) may be considered on an exceptional basis, and only where another person equally qualified cannot be deployed, and in these instances reporting relationships must be separate. Candidates are required to present details of such circumstances prior to interview.
Please find CTG's Code Supplement - Employee Code of Business Conduct Ethics for UN Contracts here.